Kilmardinny Players Constitution
1 The Club shall be known as “Kilmardinny Players”.
2 The object of the club shall be to cultivate the advancement of the arts,heritage, culture or science and further the interests of drama.
3 There shall be a general committee of the Club consisting of the Chairperson, the Secretary, the Treasurer and other members of the Club. The Director of any play, if not already a member of the committee, shall be co-opted to the committee for the duration of the production. All members of the committee shall retire at the Annual general Meeting of the Club, but they will be eligible for immediate re-election.
4 The duties of the General Committee shall be :-
(a) to manage the affairs of the club in accordance with its stated object
(b) to meet at least three times in each Club year,
(c) to consider, and if approved, to elect suitable applicants to membership of the Club,
(d) to fix the levels of the annual subscription for membership of the club, and
(e) to terminate the membership of those whose subscriptions are more than two years in arrears, or of others by resolution made at a general meeting.
5 The quorum for a meeting of the General Committee shall be three committee members.
6 The Club year will run from 1st April to 31st March in the following year.
7 The Club shall hold an Annual General Meeting :-
(i) The agenda shall include:-
(a) Presentation of the Minutes of the previous years AGM and of any General Meeting held in the intervening period
(b) A report, by the Chairperson, on the activities of the General Committee during the year.
(c) A report by the treasurer on the financial activities of the Club during the year, and an audited statement of accounts as at the end of the Club year.
(d) The election of Office bearers and of members of the General Committee
(e) the election of an Honorary Auditor
(f) Any other competent business
(ii) The Annual General Meeting shall be held as soon as possible after, but not later than four months after, the end of the Club year.
(iii) At least fourteen days notice of calling of an Annual General Meeting shall be given, and such notice shall be sent to each paid up member of the Club, together with copies of the Agenda and a statement of audited accounts.
8 No member of the Club shall receive payment, directly or indirectly, for
services to the Club, other than the reimbursement of expenses incurred in the carrying out of duties undertaken with the prior approval of the General Committee.
9 A Special General Meeting may be called at any time by the General
Committee, or on the application of at least 30% of the total paid up members of the Club, provided that at least fourteen days notice shall be given of the intention to call such a meeting. The agenda shall include the receipt of the minutes of any previous Special General Meeting, if not already approved at an A G M, and any other competent business, as contained in the notice calling the meeting.
10 The quorum for any General Meeting of the Club shall be five fully paid up
members of the club.
11 At all meetings each paid up member attending shall have one vote, the
Chairperson shall have both a deliberative vote and, in the event of equality
of votes, a casting vote.
12 The Chairperson of the General Committee shall chair all meetings. In the
event of the absence of the Chairperson of the General Committee, the meeting shall elect a Chairperson from the paid up members present.
13 If the Management Committee, by a simple majority, decide at any time that on the ground of expense or otherwise it is necessary or advisable to dissolve the Group, it shall call a Special General Meeting of the Group, of which Meeting, not less than twenty-one day’s notice (stating the terms of the resolution to be proposed at the Meeting) shall be given. If such decision is confirmed by a two-thirds majority of the votes cast in relation to the resolution at such meeting, then the Management Committee shall have the power to transfer the group’s remaining monies and assets (once any outstanding debts have been settled) to another ‘charitable organisation’. None of the Group’s assets may be distributed or otherwise applied (on being wound up or at any other time) unless it is to be used to further charitable purposes.
14. ‘Charitable Organisation’ in the above clause shall mean a body on the Scottish Charity Register which is also regarded as a charity in relation to the application of the Taxes Act.
15 These rules may be altered only by the Club in General Meeting.